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Dear UCF Student,
Welcome to UCF
Intramural Sports! As a team captain, you have made a great choice to
get involved in one of our events offered throughout the school year. We
hope that your experience as a captain is beneficial to you and your
teammates and that you will use this captain’s guide as a resource to
ensure the maximum UCF experience.
So go ahead and
become familiar with the contents in this guide, and remember to “take
some time every day to play.”
Gary Cahen
Gary Cahen
Assistant Director, Intramural Sports |
This book
has been revised as of Fall 2009 and the guidelines contained herein
will remain in effect until a subsequent edition of the Captain’s Guide is
published
for distribution. The version of the Captain's Guide listed online should be
considered
the most current version of Intramural Policies and Procedures and any addendum
will be listed as shaded below.
ASSUMPTION OF RISK, LIABILITY, AND HOLD HARMLESS STATEMENT
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ATTENTION CAPTAINS
You are required to share the following information with
each
member of your roster
The University of Central Florida does not provide accident insurance
coverage for injuries received by Intramural participants. Each
participant should make sure that he/she has coverage either through
family policies or the student insurance plan.
By registering a team, team captains assume the responsibility of making
their teammates aware of the various risks of participating in this
activity. Captains must share this statement with their teammates prior
to their participation. Captains that do not agree to this
responsibility will not be entered into intramural leagues.
Participation in sporting and athletic activities involves certain
inherent risks. This includes, without limitation, the significant risk
of serious personal injury or death and the significant risk of personal
property damage or destruction
Participants assume all risks and consequences associated with or
arising in connection with such participation. Participants agree to
indemnify and hold harmless the State of Florida, the Board of Trustees
of UCF, and the University of Central Florida (UCF), and their employees
and students, and all organizations involved in the coordination,
hosting, staffing and contribution of equipment and supplies, and their
agents, servants and employees from and against any and all claims,
damages, actions, liability and expenses in connection with loss of
life, personal injury and/or damage to property arising out of my
participation in the above-referenced activity. |
PURPOSE OF THE CAPTAINS GUIDE
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This handbook is
designed to serve as an informative and procedural reference for
persons involved or interested in the organization of an intramural
sports team. The Intramural Sports program urges you to become
familiar with the information contained in this handbook and to
consult it when the need arises.
INTRAMURAL
SPORTS
Intramural Sports offers all Activity and Service Fee paying UCF Students (and UCF Faculty and Staff who purchase Recreation and Wellness Center Memberships) the opportunity to participate in a variety of team, dual, and individual sports. Participating is a great chance to get involved. Several divisions of play are offered for most activities to accommodate various skill levels for both recreational and competitive participation.
CAPTAIN’S RESPONSIBILITIES
A captain is the individual
who organizes an intramural team and registers it to be placed in a
league.
A captain is responsible for:
§
Attending the mandatory
captain’s meeting for that sport and communicating all information to
teammates.
§
Making sure their team
knows its scheduled game time and day, and arrives at the proper time.
§
Checking the eligibility
of each of their teammates prior to allowing them to participate on
their team
§
Making sure each of its
teams players participate on only one team during the season, and if a
player wants to change teams, making sure it is done within the rules.
§
Paying the $30 forfeit
fine if their team forfeits a game.
§
Ensuring their team or
anyone affiliated with the team has appropriate conduct at all
times.
§
Making teammates aware
that UCF does not provide accident insurance for injuries that occur
during Intramural Sports activities.
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HOW TO
ENTER A TEAM
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STEP ONE: Log onto the
Recreation and Wellness Center website, find the Intramural Sports link,
and click on the “PLAY”
button. Listed will be
the sports and events where registration is currently open. Click the
event that you desire to register for.
www.rec.ucf.edu
STEP TWO:
Carefully enter all of the
required
information including Team Name, Captain’s Name, Phone Number, Address,
e-mail, and Date of Birth.
STEP THREE:
After the captain’s information is registered, the full name and birth
dates of each member of the team roster must be entered. The minimum
number of players needed for a sport is required to register a team.
STEP FOUR:
For all team league sports, select a preferred
day of play on your entry form.
STEP FIVE:
Once the captain has entered all information and agreed to hold harmless
statement, hit “Submit”
to send entry to Intramural Sports.
STEP SIX:
After submitting the entry, you will get a confirmation screen.
Please print this out as a reminder of the captain’s meeting.
STEP SEVEN:
For all team league sports, the team captain must attend the captains meeting for that
sport to confirm their team’s entry into the league. Teams will choose which day they will play on based on the order that
they signed up prior to the deadline.
NOTE:
Due to the popularity of some leagues, it may be necessary to form a
waiting list. Signing up prior to the deadline does not guarantee
inclusion into a league if a league has been capped due to facility
constraints. Captains that do not
attend the meeting will have their team placed on the waiting list. |
FREE
AGENTS
Individuals who are not able to form an entire team for a sport may join a team through free agency. There are two ways that an individual can utilize free agency.
Prior to the sign-up deadline to each sport, individuals can sign up on the online Free Agent Board at the Intramural Sports website. The online Free Agent Board allows one to advertise their skills to prospective teams who may be looking for additional players. Once a free agent is contacted by a team and agrees to join it, they must be added to the team roster by the team captain.
Individuals who are not added to a team may attend a Free Agent meeting that occurs prior to the registration deadline. Free Agent meeting dates are announced on the Intramural Website prior to each sport. Captains of teams that need additional players are encouraged to attend Free Agent meetings to recruit players. |
AWARDS
Intramural
Champion T-Shirts are awarded to the winner of all intramural sports
tournaments. Photos of each championship team are also located on the
Intramural Website and the RWC Wall of Fame.
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FORFEITS
AND DEFAULTS
1. A team will forfeit a contest
when:
A.
A team does not have 3 players signed in by scheduled game time.
B.
It does not have the minimum required number of players to play
within 10 minutes of the scheduled starting time (see chart), or if a
team falls below the minimum at any point thereafter due to ejection.
|
Sport |
Min. |
| Baseball / Softball |
8 |
| Co-Rec Flag Football |
6 |
| 7 on 7 Football / Soccer |
5 |
| Basketball / Floor Hockey / Dodgeball
/ Coed Soccer / 6 on 6 Volleyball |
4 |
| 4 on 4 Flag Football / 4 on 4
Volleyball |
3 |
All other sports require a full lineup.
C.
It leaves the playing area before the contest is completed.
D.
It uses an ineligible player.
E.
Any of its substitutes or spectators enters the playing area and
get involved in a fight. Involvement shall be defined as unsportsmanlike
interaction with a player of the opposing team or with an official.
F.
Team Conduct is inappropriate and the Intramural Supervisor ends
the game.
IM HINT: Tell teammates to arrive at least 15 minutes prior to game time to
help avoid a forfeit. Seek out the supervisors to make sure you are at
the correct location
2. A team may default a contest by giving written notification to Intramural Sports before 5:00 PM, the previous business day before the game is scheduled to be played (Games played Sat-Mon must be defaulted by Friday at 5:00 PM). The team captain or assistant captain must make this request in person. Default forms may be downloaded from the Intramural Website or picked up at the Recreation and Wellness Center administration office. Teams may only default one game per season. Electronic or telephone requests will not be accepted. Tournament games may not be defaulted.
FORFEIT FINE
An Intramural Sports Forfeit Fine is assessed to all teams that forfeit games. These fines are designed to stabilize Intramural Leagues and reduce the number of forfeits by requiring a financial commitment from each team and providing incentive for them to show up and play. Any captain that assumes the responsibility of signing up for a team sport agrees that if that team forfeits during the season as described in this guide, the captain will be charged the $30 forfeit fine, and failure to pay this fine at the conclusion of the season will cause a hold to be placed on the captain's RWC account, restricting access to all RWC Facilities and Programs. A team may continue to play the remainder of its scheduled regular season games after its first forfeit, however if a team forfeits a second time it will be removed from the league.
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ALL UNIVERSITY TOURNAMENTS
For most league sports, a tournament will be conducted at the end of league play. These tournaments, open to teams that participated in the regular season, will determine the champions in each level.
Teams that forfeit one time during the regular season and pay the forfeit fine by 7 days prior to the end of the regular season will be entered into the tournament. Teams that forfeit after the payment deadline have until noon the following day to pay the fine to be reinstated into the tournament. All teams who complete the regular season without a forfeit are automatically scheduled into the tournament.Intramural Sports reserves the right, due to facility constraints or for competitive balance, to use alternate methods of scheduling teams into the tournament
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TOURNAMENT WITHDRAWAL
Due to the number of teams in each tournament, it will be necessary for Intramural Sports to schedule the teams to play on different days and different time slots than which they played their regular season games. Teams wishing to withdraw from the tournament or change leagues must do so by each league’s specified deadline to avoid the forfeit fine. A team that changes leagues from the regular season to the tournament will be seeded with a .500 record. Final decisions on league changes are at the sole discretion of the IM Graduate Assistant and may be made without consultation with the captain.
If captains are aware of potential conflicts for team members that participate in more than one simultaneous tournament, they are responsible for bringing schedule conflicts to the attention of Intramural Sports well in advance. If alternate arrangements cannot be made, teams are responsible for having enough players available for both games.
* Intramural Sports reserves the right, due to
facility or time constraints, to use alternate methods of including
teams into the All-University tournament.
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ELIGIBILITY RULES
- The Intramural Sports Program is open to all currently enrolled UCF students who have paid the Activity and Service fee. Students must be enrolled at the time of participation. Members of varsity, sport club, or professional teams are not eligible to participate in their sport or related intramural sport
Note: During the Summer Semester, students that were enrolled in the preceding semester and will continue enrollment in the succeeding fall semester may purchase an RWC Student Summer Membership in order to participate in Intramural Sports if they are not currently enrolled during the summer semester that they wish to participate in.
- The Intramural Sports Program is also open to full-time UCF Faculty and Staff who purchase a membership to the Recreation and Wellness Center.
- A varsity or professional team member is defined as anyone participating in one or more scheduled intercollegiate or professional contests or participating in one or more regular season practices after the first scheduled contest of the school year. The player’s ineligibility for that Intramural sport shall be in effect until August 1st.
- A sport club team member is defined as anyone participating in one or more scheduled contests during the current school year. Sport clubs are defined as registered student organizations that participate in external competitions and are members of the Sports Club Council. The player’s ineligibility for that Intramural sport shall be in effect until August 1st.
- All participants must present a valid UCF student ID before every intramural game. Faculty and Staff Members must produce a UCF ID and valid RWC membership card. There are NO exceptions to the ID policy.
All questions of eligibility should be referred to the Assistant Director of Intramural Sports. Decisions relating to eligibility are at the discretion of the Assistant Director
- Any player participating in any intramural contest must be listed on the official team roster, with PID, prior to participation. Players may be added to the regular season roster during registration, by informing the intramural supervisor to add the player’s name and PID on the game score sheet, or by visiting the graduate assistant at the intramural office.
7. Eligible players may be added to a roster at any time, before the completion of a team’s final regularly scheduled game of the season. Players appearing on the original roster at the time of registration, that do not participate in a regular season game, must be added to the team’s tournament roster prior to the final regular season contest to be eligible to participate in the tournament.
8.
Any player participating under an assumed name or identification shall be barred from intramural participation indefinitely and the team he/she is playing for shall forfeit the game. The individual must seek reinstatement to participate. The individual will also be referred to the Office of Student Conduct for further disciplinary action, as deemed appropriate.
9. A player
may play for only one team during a season in any given sport.
The only exception is that a player may change teams by meeting
ALL of the following criteria:
A. The captains of both teams involved fill out a team change form
B. Player goes to a team in another
division or one lower in the standings of the same division.
C.
Change is made before half the season is complete for either team
(Prior to game three in a 5 or 6 week season) and without any
forfeits charged to either team.
D.
The Graduate Assistant or Assistant Director approves changes.
In a case
where a player’s name is on more than one roster, that player is
considered part of the team on which he/she first participates.
10. A player removed from any intramural contest by any Intramural Staff member, for any reason, is suspended indefinitely from all intramural sports and must personally seek reinstatement from the IM professional staff (See Sportsmanship and Conduct).
Each participant is responsible
for the verification of his/her own eligibility. Team captains are
responsible for checking the eligibility of their own players and should
refer questionable cases to the
Assistant Director. |
ALCOHOL, DRUGS, AND TOBACCO
Alcoholic beverages, drugs, and tobacco
are prohibited on or near the playing fields and courts during
intramural activities. Officials, players, or spectators who show
evidence of current or previous alcoholic consumption or drug use will
be required to leave the playing area and are subject to ejection. Any
teams, including identified spectators, having alcoholic beverages at an
intramural game site are subject to being charged with a forfeit, and
referred to the Office of Student Conduct. Additionally, the Artificial
Turf fields at RWC Park have further restrictions on certain products
that are prohibited on the playing surface. Please refer to RWC Park
Policies for a list of prohibited items. |
FOOTWEAR
, PETS, AND JEWELRY
Shoes with metal cleats are not allowed in any intramural sports. In
addition, participants will not be permitted to participate without
shoes in any sport where there is contact or player interaction between
opponents on the field or court with the exception of sand volleyball.
Additionally, pets are not allowed within
the confines of the Intramural playing fields. Jewelry such as
bracelets, necklaces, piercings, and other items deemed potentially
harmful by Intramural Supervisors are not permitted during any sport.
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CANCELLED GAMES & RESCHEDULING
The Intramural Sports program will not reschedule games cancelled due to inclement weather, loss of facilities, or special circumstances. If both teams want to reschedule a game, they must coordinate with the Graduate Assistant to select a new playing date during regularly scheduled league times, if available.
The Intramural Hotline is available for teams to check the status of each day’s games. Call 407-823-0999 for daily updates on the status of whether games will be played. If there is bad weather, and the recorded message states that games are still on, please assume that they are and show up for your game. If games are cancelled, it will be indicated in the recorded message. If games are delayed and resumed, teams must arrive back at the new advertised start times.
The Recreation and Wellness Center utilizes the Thorguard lightning warning system. When one horn is sounded, located at both the RWC and RWC Park, all participants must clear the premises immediately and seek lightning-safe shelter. No Intramural Sports activities will resume until “all-clear” status has been signified, with three shorter audible horn blasts.
RWC
HOTLINE ---- 407-823-0999 ----
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PLAYING
RULES
The rules in all sports are based on national association rules with
modifications, when appropriate, to make the activity safe and enjoyable
for the players while attempting to maintain the identity of the game.
The rules of each sport will be discussed at the captain’s meeting for
that sport and are also available for download on the Intramural
Website.
PROTESTS
The purpose of the Intramural Sports
program is to promote sports participation and enjoyment by all students
of the University. The byproducts of this participation including
high-level competition, league standings, and T-shirts, are considered
secondary aspects of the program.
Therefore, Intramural Sports will
NOT recognize any protest based on the decision of an official or an
Intramural Supervisor. All matters of dispute must be settled at the
time of the incident in question, and the decision of the Intramural
Supervisor is FINAL.
It is the
responsibility of the team captain to insure that matters of dispute are
properly brought to the Intramural Supervisor's attention before the
game continues so that a proper ruling is made. Any protest concerning
the use of an ineligible player must by reported to the Intramural
Supervisor, Graduate Assistant, or Assistant Director as soon as the
infraction is discovered and will be ruled on according to the
established procedures |
SPORTSMANSHIP AND CONDUCT
The team captain is the sole spokesman for his/her team in conferring
with the officials and must assume the responsibility for the conduct of
his/her players and spectators. Intramural Sports expects a high level
of sportsmanship from its participants and verbal or physical abuse of
its student employees will not be tolerated.
Intramural Officials and Supervisors have
the authority to remove from a game, without warning, any player
who is playing in a dangerous manner, displaying unsportsmanlike
conduct, or shows evidence of drug or alcohol use. When a player has
been ejected from a game, he/she must leave the area immediately.
Players removed from a game by an official or supervisor are suspended
indefinitely for ALL Intramural Sports and must personally seek
reinstatement from the Assistant Director by filling out the online
reinstatement request form at the Intramural Website.
When deemed
appropriate or when injury or property damage results from the
misconduct, the matter will be reported to the Office of Student Conduct
for possible disciplinary action.
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EJECTION CATEGORY |
MINIMUM SUSPENSION
(First Offense) |
MINIMUM SUSPENSION
(Second Offense) |
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1.
Unsportsmanlike Conduct / ID |
1 week
and 1 game |
3
weeks and 3 games |
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2.
Unsportsmanlike Contact (Contact with opponent or threatening an
official) |
2
weeks and 2 games |
6
weeks and 6 games |
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3.
Fighting (Active involvement with opponent or contact with an
official**) |
3
weeks and 3 games |
Semester |
**In April 2004 the Florida House and
Senate approved a bill which protects sports officials by increasing
aggravated assault and battery punishments to the felony level. This
legislation protects officials before, during, and after a game.
- These are minimum suspensions, and may be extended at the discretion of the Assistant Director.
- Any player ejected from a game is ineligible for the all university tournament for that sport. If there is a second incident of player ejection by the same team in a season, the team is ineligible for the All-University Tournament. Tournament games will be forfeited if a team’s second ejection occurs during it.
- Participants may be placed on Recreation and Wellness Center hold at the discretion of the Assistant Director, and suspensions may also include the loss of access to RWC Facilities and Programs.
- All suspensions are indefinite in length and apply to all intramural sports activities until the player seeks, and is granted, reinstatement from the Assistant Director. An appointment must be made to seek reinstatement.
- The number of weeks and games applies to all intramural activities and is counted when intramural team sports leagues are played and the individual is on a team roster. Additionally, the suspension does not begin until the meeting date.
- Participants are subject to ejection from intramural events from the time they arrive at the game site to the time they leave. Participants may be additionally sanctioned for any harassment of staff or other participants that takes place off RWC premises if reported by staff members, including electronic forms of harassment.
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